PDF’s are an integral part of digital documentation. Either you are a freelancer who is working alone or managing a big team, you will definitely come across pdf. Same is the case with VTiger users as well, from invoices to the birthday wishes to you valued customer, everything can be sent to the recipient using the PDF templates.  But, here comes a question that can a standard Vtiger functionality tracks a pdf templates? The answer is “No”. That is why VTExperts provide a special customization using which user can track the PDF templates send from the VTiger CRM system. In this article we will check how VTExperts PDF template Tracker Customization works.

PDF templates shows the list of PDF templates that are sent from the VTiger CRM. It automatically generates a record whenever a pdf template is sent from the CRM

How VTExperts PDF template Tracker customization works

To understand the working of PDF template tracker lets take an example in which a user will send an invoice to the customer, using and pdf template and this customization will track this in form of a record

Step 1. Send a PDF template

Go to any module, from where you want to send a pdf template, in this example it is an invoice

By clicking on export to pdf following window will open. Select the template that you want to send in PDF template field, and specify the language of the pdf. In this example we will send the PDF through Send Email option

Upon hitting send Email button following window will pop up

Fill in the details and send the email. Now, the pdf template is being sent from the CRM.

Step 2. How to check PDF tracker records

To check the pdf tracker record, follow the below mentioned process

Go to CRM settings and then select the PDF tracker

It will show all the records of the past PDF templates sent out from the CRM

You can click on a PDF tracker record and check the other details as well, like Name, PDFtracker No, last modified by, created by etc.

Furthermore, you can also take a look at Document Designer extension Here, using which you can create PDF templates